CPNP Book Submission Guidelines

* An article, that is no more than 350 words long, describing your program, its history, what it aims to do, how CAPC funding has helped you help your community etc.

* Please include your program name, location and communities served under the title of your article

* Please include information about how long your program has been funded by CAPC in addition to whatever other information about your programming you which to highlight

* Please submit minimum 1 photo, or maximum 6 photos. Photos must be in jpeg or bitmap format, not cut/pasted into a word document, but if you would like to submit a word template with captions and photos to show me the order you want it to be in, feel free to attach both the template and the individual photos. You can email me the photos directly or contact me for other options. FYI: If your camera is 3-megapixels or higher, you can assume your photos will work in the book. If you want to get a little more technical, make sure your photos are at least 2048 pixels wide or tall in order to look excellent in print.

* Each CPNP program will get 2 adjoining pages, one for text, and one for photos as seen in the attached photo example

* Please include who the article was written by on the bottom

* If you are having difficulty coming up with the article portion, please submit the photo(s) only and email me for an appointment time where I can interview you and write the article from there, as I'm happy to do the writing for you if needed.

Sample questions to guide your article writing:

1.       Name of Organization (and parent organizations if applicable)”

2.       Please name and briefly explain the programs available for Clients

3.       What communities do you serve?

4.       How many years has your program been funded by CAPC?

5.       How does your staff or programs help families in your community? What gap would exist if your program was not running?

6.       What has been your biggest success since programming started?

7.       What has changed since you were first funded?

8.       What is you program looking forward to in the future?

Dietitian Survey by Debbie Martin, April 21, 2010

This small survey was done on the request of the Better Beginnings Steering Committee due to financial needs for the program. All 25 projects in AB were contacted and below were the questions and answers.

Questions asked:
1. Does a dietitian play a role in your project
2. If yes what is the role of the dietitian
3. Do you pay for this service or is it in kind

Answers;
1. 21 projects stated there is a dietitian that they have assess to (at some level)
• 2 projects did not have access but stated they would like to
• 5 projects stated they would like more access (it might be a higher number as I did not ask this specific question)
2. Roles
• Prenatal Nutrition Assessment, counselling & follow up (telephone or 1 on 1) – these referrals are the biggest role for the dietitian
• Project staff - in-service / training / updates /consultant
• Resource development
- education material
- client resources
- teaching modules
• Class facilitator
- cooking circles
- introduction to baby food
- drop in groups
- prenatal / postnatal classes
- grocery shopping
- container gardener
• Attend CPNP meetings (advisory, steering etc)
• Program Coordinator
• Telephone support
• Evaluating classes
3. Hours paid ranged from 35 min to 28 hours weekly for 7 projects. Eighteen projects had dietitian services provided in-kind from AHS. I did not specifically ask how many in-kind hours each project was provided.

Coordinating Committee Minutes April 2010

ALBERTA CAPC/CPNP COALITION

Coordinating Committee Meeting Minutes

April 08, 2010

1:15 – 3:15pm

PRESENT: Committee Members: Norah Fines, Kari Degethoff, Barb Fratesi, Diane Sopher, Linda West PHAC: Ann Pasquill, Anne Clennett,

REGRETS: Dianne Ireland, Debbie Martin, Judilonne Beebe, Holly Charles, Ruby Canning,

Agenda Item	Member	Action Items for next meeting
1.      Meeting called to order by Kari at 1:25pm
2.      Approved of Agenda With the following additions: 6. )Other Business: PHAC update	by Linda West
3.     Approved minutes from March 16, 2010	by Diane Sopher
4.      Business Arising from past notes: a)      Nutritionist survey results – Tabled to next time b)      Update on budget surplus carry forward requests – Barb and Diane -          Carry forward was successful, total Candora $ 12, 473.04, broken down : - $6, 542.92  CAPC books reorder -          Remaining amount for training dollars to be spent before June 31, 2010 -          Should we combine training dollars with next year’s training dollars to use them all in one project/initiative? -          Ann advises that the timeline is tight for spending that before June 31, perhaps we should separate the two funding pots. -          BARB: carry forward $22,305 and of that CPNP book is $11,592.35, which leaves $10,712.65 for ordering books or resources for project staff as the projects wants them. This is approximately $200 per project. -          Candora’s surplus for Training Dollars, APFA for resources. The coalition has to purchase the resources/books and distribute them. -          PHAC has issues with reimbursing programs without reports, and only sending cheques. Linda thinks it’s an advantage for the programs to submit receipts for resources, because they can cover the difference if purchasing a resource that is larger than $200.  Kari agreed, projects should submit their requests up to a max of $200 and then get reimbursed when they provide the receipts. -          Anne suggests we develop a resource choice list that they can order from, to streamline their choices. Kari thinks that could be an option if reimbursement for resources is not possible. -          We will need two invitations for training grants and resources grants. c)      Election of vice chair – Kari -          Dianne Ireland will not be able to be vice chair. -          Diane remembers that Holly would consider being vice chair.	Anne Kari	To clarify process for more training grants to be spend by June 31, 2010. To investigate options for Vice Chair
5.      Reports: a)    Coordinators Report- Norah Fines -          Resigning from the coalition, as she has found full time Dieitian work with Alberta Health Services, but will finish off CPNP commemorative book before June 31. This will be her last teleconference, and all further administrative inquiries can go through Kari, as chair. -          No objections to completing these projects before June 31, 2010 -          Need an updated contract – Kari and Linda and Norah to meet separately to discuss per hour contract for this work. -          Spring Newsletter to be sent out this week or next. With information about evaluation results from the conference, and job shadowing promotion. -          Mailing of books/newsletters etc for 15th Anniversary of CAPC to commence when all resources are available and ready, likely in May. b)      Chair’s Report – Kari -          Carry forward, and projects to be done before June 31 is focus for the next three months -          2010-2011 budget – needs to start being planned, would like to start planning before summer -          Kari is leaving on vacation from May 27 to July 26 for 2 months -          Kari: Can we ask for suggestions from projects for training needs for the next budget year? -          Linda: Can we form a sub-committee with all coalition members not just coordinating committee members, to plan for training needs for next year? -          Linda: is concerned that the current coordinating committee needs to ensure commitment to ensure work gets done and our coalition can move forward. Diane: Thinks right now is a difficult time of year for these teleconferences for coordinating committee members because of year end and funding reports etc. Kari: we should try to recruit at the zone teleconference some new members for the coordinating committee to take the load of a small group and expand our working power. -          Linda suggests: Diane and her meet separately to discuss the options around training money from the carry forward and the next year’s budget and make a plan to bring forward to the coordinating committee, and then create a sub-committee of general coalition members for a training fund planning committee. Linda to attend South Zone teleconference, Diane to attend the North Zone and reveal ideas for training grants. -          Should we open up membership for the coordinating committee to other people? Linda: had Irene Van Der Kloet ask about the coordinating committee. Perhaps past chair should only be an honorary position, to free up a space for another coordinating committee member. There needs to be 4 people from North and 4 from South, and we wouldn’t need to change bylaws, just add a line that says past chair is an honorary member.  Motion made by Kari. Passed by all.	Norah Norah Anne	To develop advertise through the network via email coordinator’s position as soon as possible. Update Agenda for Zone Teleconference with ideas for training funding for next year’s budget To investigate options for training/resources reimbursement strategies with carry forward money.
6.      Any other business: PHAC update: -  See attached Diane? – attended a Human Early Learning Partnerships from UBC. “Smart Family Policy for Strong Economy” teleconference yesterday. Financial implications of early childhood development initiatives. Had good statistics from Canada. There is a website where you can view this online presentation: http://www.councilecd.ca/files/CECD_Webcast15by15_KershawAnderson_2010-04-07.pdf   Goal is to lower by 15% the number of children who are vulnerable by 2015.
7.      Next Meeting Dates: a.       Coordinator’s Teleconference on May 13, 2010 at 1:15 pm b.      Next Zone Meeting Teleconferences on April 20, 2010 North in afternoon and South in morning
8.      Meeting Adjourned by Kari at 2:15 pm

Alberta CAPC CPNP Coalition Requires a Part-time Coordinator

For May 2010 - March 31, 2011

 

Requirements:

·         Ability to network across the province

·         Attend Monthly teleconferences

·         Work independently from home office and as part of the Coordinating Committee Team

·         Familiar with CAPC and CPNP programming

·         Above average computer skills – including newsletter development with Microsoft Publisher

·         Organization skills – to assist with planning a training workshop/conference

See job description for more details.

Contact Kari Degethoff, Board Chair with resume

Email: Kari.Degethoff@albertahealthservices.ca

Phone: 403-526-7473

ALBERTA CAPC/CPNP COALITION COORDINATOR

POSITION DESCRIPTION

2010 - 2011

As directed by and reporting to the Coordinating Committee Chairperson, the Coalition Coordinator will provide the following services:

1.         Coalition Meetings, Terms and Contact Lists

a.              As directed by the Chairperson, plan, arrange, and prepare agendas for the Coordinating Committee and Sub-Committees as requested, and participate in the teleconferences and other meetings as required.

b.             As directed by the Chairperson, prepare common agendas for the North and South Zones networking meetings, and participate in the teleconferences and other meetings as required.

c.              Document and distribute Coordinating Committee, Sub-Committee and North and South Zone minutes to all Coalition members.

d.             Document and distribute up to date Terms of References for all the Coalition structures and specific positions such as Chairperson, Vice-Chairperson.

e.           Provide Coalition members with contact lists that are updated quarterly, and organized by Zone.

2.         Strategic Plan

a.              Track progress on the Strategic Plan activities.

b.       Document management of arising issues- procedures taken, results and learnings.

c.       Update the year’s action plan based on the Coordinating Committee’s bi-annual progress review.

3.         Profile, Information Sharing and Resources

a.       Develop a provincial newsletter, with the assistance of the Communications & Promotions committee

b.       Identify existing tools (e.g. those used in other regions such as Ontario and B.C.), and provide to Coalition members for consideration or adaptation in their service areas.

c.       Propose opportunities for projects to share their ideas on funding and in-kind support that work in their communities for their CAPC/CPNP programming.

d.      As requested by the Coordinating Committee, facilitate the sharing of program resources.

4.         Training Coordination

a.              Receive information on provincial and national training opportunities and ensure they are communicated to CPNP and CAPC projects, and assist in coordinating the delivery planning.

b.             Assist the training committee in organizing the Face to Face Conference & AGM

5.         Evaluation

a.              Based on the Strategic Plan define the evaluation requirements for a potential Request for Proposal process, and support the evaluation as requested.

CPNP Book Submission Guidelines

The deadline for submissions has been extended to Friday May 28, 2010.

Please send to capccpnpcoalitioncoordinator@gmail.com the following:

* An article, that is no more than 350 words long, describing your program, its history, what it aims to do, how CAPC funding has helped you help your community etc.

* Please include your program name, location and communities served under the title of your article

* Please include information about how long your program has been funded by CAPC in addition to whatever other information about your programming you which to highlight

* Please submit minimum 1 photo, to maximum 6 photos. Photos must be in jpeg or bitmap format, not cut/pasted into a word document, but if you would like to submit a word template with captions and photos to show me the order you want it to be in, feel free to attach both the template and the individual photos. You can email me the photos directly or contact me for other options. FYI: If your camera is 3-megapixels or higher, you can assume your photos will work in the book. If you want to get a little more technical, make sure your photos are at least 2048 pixels wide or tall in order to look excellent in print.

* Each CPNP program will get 2 adjoining pages, one for text, and one for photos as seen in the photo example below

* Please include who the article was written by on the bottom

* If you are having difficulty coming up with the article portion, please submit the photo(s) only and email me for an appointment time where I can interview you and write the article from there, as I'm happy to do the writing for you if needed.

AGM 2010 Minutes

ALBERTA CAPC/CPNP COALITION

Agenda

March 3rd, 2010

8:30 am – 12:00 pm

Present:

Judilonne Beebe, Irene Van Der Kloet, Barb Fratesi, Darlene Hardy Bennett, Annette Hillaby, Crystal Nahaiowski, Angela Lindberg, Sandy McKinstry, Debbie Martin, Dianne Ireland, Carolyne Maskell, Louise Reidy, Kari Degethoff, Wendy Auger, Tina Clifton, Janine LeBlue, Deb Josuttes, Michelle Woods, Cindy Paul, May Rostecki-Budzey, Alice Reszel, Jocelyne Lajoie, Cheryl Stetsko-Mayne, Claudia Cardinal, Darren Culham, Ruby Canning, Linda West, Avril Pike, Kathy Lenihan, Anne Clennett (PHAC), Taranjeet Birdi (PHAC), Norah Fines

Agenda Item

Welcome & Introductions 8:30 am

Guest: Sue Rossi, Chair, CAPC CPNP National Network Update on National Project – Environmental Safety for Children

Guest – Dr. Susan Lynch, Update on Alberta Early Childhood Mapping Project

4.        Meeting opened: by Linda West, at 10:45 am. ·         Agenda approved by Judilonne Beebe with the following additions: -Add 5 D – Ruby – Healthy Weights update

Reports: Financial report (see attached)– Barb Fratesi ·   Currently there is a surplus of $49,149 ·   Motion made by Avril Pike to approve this income expense report (see attachment), seconded by Irene Van Der Kloet Training Committee Report – Norah Fines ·   20 programs were awarded grants for this year, up to $2,500 maximum. ·   Total spent on training grants for 2009-2010 = $34,875 ·   Final Training Reports form available on the blog and due by March 25, 2010 Staff Shadowing Report – Barb Fratesi ·   Job shadowing: There still remains, a large amount of money left over this year, compared to last year. All evaluations for this experience have been positive, and it’s a valuable experience, programs are still encouraged to submit applications until March 15, 2010. Healthy Weights Project National Committee – Ruby Canning ·         Ruby went to Toronto for meeting on Nov 9, 2009. ·         Did survey in Alberta which had good response. ·         Feb 1st teleconference. Enclosed workplan. Update from Cindy, from Nexus – the company doing project. Next meeting in May. A Brief Update on our Activities: ·   We are currently in the process of planning the focus groups and final round of key informant interviews. The sites we have confirmed at this stage include: Thunder Bay, ON; Winnipeg MB; Toronto, ON and Vancouver BC.  We are currently investigating opportunities in the Atlantic region, Northern Region and Quebec.  ·   The summary of the literature review findings and implications  and the summary of the results and implications from the national survey ·   Draft questions for the focus groups (with CAPC/CPNP clients) and key informants (practitioners, community partners, content experts et al) ·   A list of recommended Key Informants that we intend to approach – you may have others you recommend be considered. ·   Linda encourages everyone to get involved in a national advisory committee ·   Currently Alberta representatives on national committees are: Angela Lindberg and Ruby Canning Chair’s report – Linda West ·   It was great to find out about funding for Coalition in September 2009. ·   The coalition hired Norah Fines, as Coordinator in October, 2009. ·   Due to upward amendments, from PHAC we have 12 month funding for the upcoming 2 terms. ·   Coalition’s Goals Include: 1.Continue with teleconferences 2.Newsletters 3.  Funding proposals from other funding agencies 4.  Expand our visibility in the province Ex. Met with FASD Cross Ministry Network on Feb 10, 2010 Connect with ECD Mapping project Survey of Coalition’s knowledge of FASD CMC – 78% wanted more information, which the coalition will help to facilitate ·  PHAC representatives: Previously Paula Saulter and Jane Yi, now Ann Pasquill and Anne Clennett National CAPC-CPNP Network ·   Norah Fines and Kari Degethoff sitting in on National Network Teleconferences to represent our coalition. Nothing new to report. Update on FASD Cross Ministry Committee ·   6 representatives from the Coalition Coordinating Committee attended a joint meeting in Calgary on February 10, 2010 to make connections with the FASD CMC staff around the province. ·   Our Coalition aimed to mentor what community collaboration is, and encourage these FASD committee members to interact more with the coalition and our members. ·   A survey completed by Norah Fines, knowledge of the FASD CMC showed only 67% of CAPC CPNP Programs knew about the FASD CMC and 83% wanted more information. ·   The coalition will work to provide its members with more information in the coming months as it is available.

Election of Coordinating Committee for 2010-2011 and Slate for Chair, Vice Chair, Banker: ·      Motion passed by all  in attendance for the following slate: ·      Chair:  Kari Degethoff ·      Committee Members: o   Debbie Martin o   Judilonne Bebe, Stettler o   Holly Charles o   Ruby Canning o   Dianne Ireland o   Diane Sopher o   Barb Fratesi o   Linda West ·      Committee Expectations: Monthly teleconferences and meet face-to-face 1-2 times per year ·      The Coordinating Committee would like to recognition of Linda West for hard work starting up coalition for last 2 years. Accomplishments include: 1.      Training Grants 2.      Face to Face Managers Conference 3.      Newsletters 4.      Coalition Binders 5.      Response to the Leitch Report 6.      Provincial training 7.      Budgets, strategic planning, teleconferences, proposals

PHAC update: Anne Clennett – see update attached ·   Do we only need to submit financial statements every 6 months? Answer: Your project gets a rating based on past history. Higher rated projects will have less reporting. INET is sufficient for the information we need. Evaluation Report by Taranjeet Birdi – see update attached

Next Meeting Dates Next Zone Meeting Teleconferences on April 20, 2010 and June 8, 2010

Adjournment by Linda West at 11:35 am